Annual Meeting and COVID-19 FAQs | AIChE

Annual Meeting and COVID-19 FAQs

In February, AIChE formed a task force to actively monitor the development and impact of COVID-19 on global travel and to minimize risk to attendees of our events. The task force is continually evaluating and monitoring the situation and contingency plans for all conferences. ...
Is the AIChE Annual Meeting still being planned for November?

Yes. Given the importance of the Annual Meeting to researchers and job seekers, the complexities involved in making significant changes, and the meeting’s November date, we are currently planning the 2020 AIChE Annual Meeting as scheduled.

Is AIChE looking at alternative plans if things are not back to normal by November?

AIChE’s COVID-19 task force meets weekly to discuss the status of all AIChE conferences, including the Annual Meeting, and is keeping a close eye on mandates by the local, state and federal government. As part of their planning, the task force is actively exploring virtual platforms that could be implemented if necessary. Conference organizers are also in contact with meeting venues and local authorities and are discussing potential modifications to the Meeting layout and organization that will keep attendees safe, whether as an in-person event or virtual event. 

We will communicate with our volunteers and attendees on any changes made to meetings as soon as possible. We appreciate your patience and understanding as we work through this unprecedented situation.

How late can I submit my abstract to the Call for Abstracts?

Your dedication and contributions to AIChE® and the chemical engineering community are valuable to us. As your lives and research are impacted by the ongoing COVID-19 situation, we understand the importance of staying connected, healthy, safe and productive, and we are committed to do our part to help: the deadline to submit your abstract for the Annual Meeting has been extended to Thursday, April 30.

We hope having the extra time for abstract submission will help with some of the stress you may be experiencing, and as we continue to monitor the situation, we want to continue to help advance the community in any way we can.

Note that the submissions deadline for the “Meet the Faculty Candidates” and “Meet the Industry Candidates” poster sessions is still set for Wednesday, July 1. These submissions have different requirements.

Submit your Abstract

What does the Call for Abstracts deadline extension mean for the timeline?

The tentative timeline can be found here. Specific dates and any changes in the programming deadlines will be communicated to programming groups via email from the Program Development team. Deadlines for ancillary events remain unaffected and will be communicated via email from the Meetings team.

If I submit an abstract and/or register and can no longer attend, what will happen with my registration?

Due to the current situation and the uncertainties related to planning physical conferences, AIChE is relaxing its cancellation policy. Until further notice, you can cancel for any reason up to five days before the event. Registration fees may be transferred to another individual at no charge.

This means that you can continue to submit abstracts and register for our events without having to worry about registration fees should you not be able to attend.

The full cancellation policy can be found here.

When will I know if my abstract has been accepted?

The tentative timeline, including approximate dates for acceptance notices, can be found here.

When will registration go live?

The tentative timeline, including registration opening, can be found here.

When will I be able to book my hotel room?

The tentative timeline, including timing for the negotiated hotel room link, can be found here.

Is there any more information on how AIChE is tackling the COVID-19 changes?

The ongoing COVID-19 situation has provided us with a reminder that even in uncertain times, AIChE is a diverse community of people who lead, create, inspire and learn—together. AIChE is here to help. Knowing that many of our members are working virtually, AIChE has created numerous opportunities to virtually connect our communities with webinars, articles, online community forums, and podcasts—much of it offered at no cost. You can stay up to date on new content offerings or ways to connect at the AIChE COVID-19 Resource Hub.