Accepted Author’s Guide | AIChE

Accepted Author’s Guide

Please carefully read through the guide below.

What you'll find on this page:

Code of Conduct

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  • All Speakers will need to abide by the AIChE’s Code of Conduct 
  • Speakers should avoid making inappropriate statements or taking inappropriate action based on race, gender, age, religion, ethnicity, nationality, sexual orientation, gender expression, gender identity, marital status, political affiliation, presence of disabilities, or educational background.

2023 AIChE Spring Meeting Dates & Deadlines

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  • Final Program Posted: Mid-January
  • Acceptance Notices Sent: Mid December
  • Paper submission for pre-conference proceedings:  February 20, 2023
  • Paper submission for final proceedings:  March 27, 2023

19th Global Congress on Process Safety (GCPS) Deadlines 

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  • Draft papers are due to session chairs via email by February 1, 2023
  • Final papers are due to session chairs via email by February 22, 2023
  • Draft presentations are due to session chairs via email by February 24, 2023
  • Final presentations are due to session chairs via email by March 3, 2023

What you need to do after you've been accepted:

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  1. Notify all co-authors of the acceptance.
  2. Register for the conference. All speakers and contributors are expected to register for the Meeting on a paid basis. AIChE's registration policy is available here. AIChE does not have a grant program that awards funding towards meeting registration or travel expenses.
  3. Book your hotel. Book early as rooms at the negotiated rate will become unavailable quickly.
  4. For presenting authors requiring a visa to the U.S., a personalized visa letter can be generated in Confex. Follow the link included in your acceptance letter. We are unable to directly contact embassies or various officials on your behalf.
  5. If co-authors require visa letters, please contact with co-author information (name, affiliation, email and any other information required in the letter). We are unable to directly contact embassies or various officials on their behalf.

What you will want to know about logistics:

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  • Venues: All technical sessions will be held at the Hilton of the Americas and the George R. Brown Convention Center. 
  • A/V: A projector, screen, and podium will be available in each meeting room. 
    • Projector Aspect Ratio at the 2023 AIChE Spring Meeting: 16:9
    • Questions on A/V? Email us at

Oral Presentations & Template:

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  • Please see the slide/PowerPoint template for the Spring Meeting & 19th GCPS here and here 
  • Suggested guidelines for PowerPoint presentations can be found here if you choose not to use the provided template.
  • The timing of each presentation varies based on the session. The specific date, time, and location are included in your acceptance email and can also be found in the online technical program.
  • The timing of each presentation includes the time of questions and answers, so please take that into account when creating your presentation.
  • All presentations should be technical and not contain a sales pitch/advertisement of your company's services 
  • 19th GCPS Full Paper/Manuscript template is available here

Poster Presentations:

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  • There is no poster template for the Spring Meeting & GCPS.
  • Poster Board Size: The live display of poster boards is 3.75 feet wide x 3.75  feet tall (110 cm x 110 cm). Please make sure your poster is slightly smaller so that it fits in the space.
  • Printing & Bringing your Poster: Poster Presenters are responsible for bringing their posters to the conference. AIChE will not be able to print the posters. Please check the venue websites for information on printing services available.
  • Poster Session FAQs: More information is available here


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  • We would like to invite all authors to submit a paper (~7-8 pages) or a pdf of their presentation/poster to be included in the Meeting online proceedings. To submit your presentation/paper, you must upload it via the link provided in your acceptance notice. Spring Proceedings Upload Instructions will be posted shortly.

  • If you do not wish to have your paper or abstract included in the proceedings, please contact us at before the above deadline for pre-conference proceedings submission.

  • Final Proceedings: If you cannot submit by the pre-conference proceedings deadline, you will be able to submit your paper or slides through the end of the conference. Papers submitted between the above deadline through the end of the conference will only appear in the proceedings made available approximately 6-8 weeks after the conference.
  • If you need to edit a paper that has already been submitted, please return to the submission link provided and reupload the new paper. The old paper can then be deleted. If the reupload is done after the pre-conference proceedings have been posted, changes will only appear in the final proceedings.
  • Past proceedings for Meetings can be found on the AIChE Proceedings site.
  • Proceedings for Meetings prior to 2005 can be found at the Linda Hall Library.

Publications & Indexing:

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  • Papers selected for presentation at the Meeting are not automatically sent to the AIChE Journal for publication, however authors retain copyright to their paper and may subsequently submit it to any publication.
  • AIChE makes the abstracts available to Scopus for indexing, but it is ultimately up to them to determine which abstracts they would like to include. Scopus chooses select topical conferences or programming groups for inclusion, but does not index all abstracts.


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How to submit your paper or slides for proceedings:

Spring Proceedings Upload Instructions

  1. Please start by logging into your confex portal, using your AIChE credentials. 
  2. Click the "Presentation/Paper Upload" link associated with your paper.

How to contact your session chairs:

You can reach your session chairs by clicking on their email address in the technical program. Or, you can write to to obtain their contact information.

How to withdraw your presentation:

  1. Notify of your withdrawal. Please provide your name, presentation title and session.
  2. Notify your session chairs of the withdrawal.
  3. If you have already registered, contact AIChE Customer Service and consult the Cancellation policy available on the Registration Information page.