2021 Annual Meeting FAQs | AIChE

2021 Annual Meeting FAQs

AIChE will deliver its 2021 Annual Meeting and Annual Student Conference in-person and virtually. The FAQs below will answer your questions about how this affects you. ...

General Questions

Is the AIChE Annual Meeting still being planned for November?

Yes, the 2021 Annual Meeting will take place over two weeks: in person from November 7-11, 2021 and virtually from November 15-19, 2021.  

The In-Person portion of the Meeting will be hosted at the John B. Hynes Veterans Memorial Convention Center, Sheraton Boston, and Marriott Boston Copley Place.  

The Virtual portion of the Meeting will take place on a dedicated virtual platform. 

How will the 2021 AIChE Annual Meeting work?

The 2021 Annual Meeting will be held as one event with two ways to experience it: in person (Nov. 7-11) or virtually (Nov. 15-19). Attendees will have access to everything the Meeting offers – in-person and virtually – for one cost-effective rate.

The program will include live content at both the in-person and virtual portions. All content presented in-person will be recorded onsite and uploaded to the virtual platform for on demand viewing so that those who were unable to join us in Boston can tune in to those presentations.

Likewise, live virtual sessions will be recorded and will be made available for on demand viewing on the virtual platform. 

All registrants will have access to attend both the in-person program and the virtual program, and will have access to recorded content for 30 days after the end of the conference. Attendees will also recieve permanent access to the online proceedings.

Is it safe to attend in person?

With the ever-changing landscape around COVID-19, AIChE is working with the Boston venues to adhere to all of the local and national directives for social distancing and sanitizing protocols.  

Your safety is our primary concern, and we will keep you updated on any changes that may occur. 

I am traveling to the United States from another country. Where can I learn about COVID-19 travel policies and procedures?

Please consult your country's specific policies and procedures regarding international travel. Information on testing procedures for travelers entering the U.S. may be found on the Center for Disease Control (CDC) website.

Local COVID-19 testing sites can be found at the Massachusetts state website (to perform a search, use zip code 02115).

What if I am from another country and cannot travel to the United States?

You have the option of attending virtually. All content will be recorded, and you can watch during the time zone that works to your favor. 

In case I can’t attend in person, I’m not sure I’m interested in attending virtually. Convince me!

We understand that gathering in person is a big part of what makes our meetings special, yet some attendees might not be able to or choose not to join us in person due to travel restrictions or other considerations. Looking on the bright side, there are many advantages of attending this conference virtually.  

  • A more flexible virtual schedule, allowing you to drop in and out as you need to with the ability to come back and watch presentations for up to 30 days.  
  • Virtual networking can be fun and easier for some than networking in-person. Do you sometimes feel you aren’t sure who to talk to at large in-person networking events? At a virtual conference, you can browse attendees’ profiles first, and then get to know them by chat and video!  
  • Get interactive with live Q&A sessions allowing you to ask questions during the virtual presentations  
  • Learn about companies working in chemical engineering R&D and connect with them if their services can help your work. 

Save on travel expenses and time out of the office, while still getting many of the same benefits. 

When will registration open?

Online registration is now open. Learn more and register for the conference here.

What are the registration rates?

Registration rates are set and available on the registration page. Whether you choose to attend in person or virtually, registration will be the same cost. If you choose to attend in-person for part of the event or not at all, you will have access to the virtual components as well. 

The 2021 Annual Meeting provides you access to both live and on-demand content from anywhere in the world so you won't miss a thing. All rates also include permanent access to the online proceedings and access to the recordings for 30 days after the conclusion of the conference. 

Do I have to decide when I register if I am going to attend in-person or virtually only?

No. Once you have registered for the event, you will have full access to the in-person event as well as the virtual components. You do not have to choose during the registration process. 

If I register and can no longer attend, what will happen with my registration?

Due to the current situation and the uncertainties related to planning physical conferences, AIChE is relaxing its cancellation policy. Until further notice, you can cancel for any reason up to five days before the event. Registration fees may be transferred to another individual at no charge. 

This means that you can continue to submit abstracts and register for our events without having to worry about registration fees should you not be able to attend. 

The full cancellation policy can be found here.  

When will I be able to book my hotel room?

AIChE has negotiated exclusive rates for several hotels in Boston. Reservation links are available for each hotel here.

I am currently slated to give a talk, chair a session, or present a poster at the 2021 Annual Meeting. What do I do next?

Official acceptance notices will be sent out in July with more instructions for speakers on the next steps for presenting in-person or virtually. A list of best practices for presenting, recording, or hosting a session in person and virtually will be made available.

If you have any questions or concerns regarding your participation, please contact 2021Annual@aiche.org.     

I am thinking of sponsoring or exhibiting. What do I need to know?

We realize this may be your first time sponsoring or exhibiting at an event being held both in person and virtually. This event will offer multiple avenues to highlight your company and connect with attendees in both meeting formats.

We look forward to speaking with you about the available sponsor and exhibit options. Please contact John Ellertson to learn more about the different sponsorship and exhibit options at the Annual Meeting. 

I would like to plan a committee meeting, networking event or university reception. What do I need to know?

We realize this may be your first time hosting a meeting or reception at an event being held both in person and virtually. This event will offer multiple avenues to highlight your division, forum, company or university and connect with attendees in-person and virtually.

We look forward to speaking with you about the different options we have to host your event. Please contact both Michelle Marsnick and Todd Caporizzo with any questions you have. 

FAQ 2021 Annual Student Conference

I’m a student who plans to attend the ASC. Where should I go for more information?

For specific updates and information related to the 2021 Annual Student Conference and its related events please go to: https://www.aiche.org/asc