Managing sessions is one of the main responsiblities of the chairs for AIChE Meetings. Understanding how to access and utilize the functionalities of Confex will allow any chair to develop a high quality session!
For group & area chairs, all the sessions within your group or area will be accessible from your Confex landing page. Information on adding sessions can be found here.
For session chairs, there will be a link directly in your Confex portal which can be used to access your specific session. Information on session management can be found here.
To begin the process of adding a session in Confex, you should find the "Sessions:" header in the sidebar and select "Add"
From here, you will be directed to the Session Organizer Controls and can begin the process of adding a session to your program.
The first page you will encounter is the "Select Area/Sponsor" page. Here, you can select which area within your group the session should be added to.
Once you have selected the appropriate area, you will be able to input the session information as outlined in the section below...
The details of a session are broken down into sections for editing and review, these sections can be viewed through the Session Control Panel:
On the "Setup Session" page, you will be able to...
You should enter your e-mail as session submitter to receive a confirmation that the session has been entered.
If you wish to submit a plenary, poster, panel, or invited session, please observe the following naming procedures:
Once you've entered the basic session information, you will be directed to the co-sponsorship page where you will be able to request co-sponsorship of the session by other Areas of interest. You may select more than one co-sponsorship request and should provide a brief description of why the co-sponsorship makes sense. If you have no co-sponsorship requests, you may simply select "none".
Here you will be able to add/remove Session Chairs, Co-Chairs, and Panelists. When you add a person to a session, they will receive an automatic e-mail from Confex including information on accessing the session.
When adding a person, if they exist in the Confex system the field will auto-populate with their information and you may simply select them. If the person appears, but a new affiliation/e-mail needs to be added then you can select Edit Selected Person to adjust the existing e-mail/affiliation of the person.
If you cannot find the person of interest, then please select the "Can't find the person you're looking for?" link and you will be able to enter the appropriate information for your person. Please be sure to fully populate the person fields so that their information is correctly displayed in the Confex system for future reference. This includes First Name, Last Name, E-mail, Affiliation, City, State, and Country.
If a person has multiple affiliations, you may select "Add a New Affiliation" and enter the information and then make sure that all applicable affiliations are checked for inclusion before saving.
Once all the other session information has been entered you will be able to add Keywords pertaining to your session. The available keywords will autopopulate the fields and will enable the session to be identified in searches by title, topic, and keyword!
Once you have entered your session, you should see a number of options in the sidebar:
Below is a brief description of each option:
More information on paper management in sessions can be found here.