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Executive Board STS-AICHE

 


Official Voting Executive Committee Positions                                                                                

Chair

  • One year term, immediately following Chair-Elect term, from January 1st through December 31st of calendar year
  • Calls and conducts Local Section meetings
  • Appoints a Tellers Committee Chair and at least one other STS-AIChE voting member to serve on Tellers Committee with the approval of the Executive Committee (per Article VI, Section 3 of the STS-AIChE Bylaws)
  • Appoints other committees as required with approval of the Executive Committee (per Article VI, Section 4 of the STS-AIChE Bylaws)
  • Motivates and encourages other officers to support and organize activities
  • Maintains frequent communication between the Local Section and AIChE
  • Submits a full slate of officers to AIChE
  • Writes and issues a monthly newsletter via e-mail
  • Designs the programming schedule with input from the section officers
  • Has signature authority, along with Chair-Elect for the bank account and authority to contractually obligate the STS-AIChE within the limits prescribed by the Executive Committee (per Article IX, Section 1 of the STS-AIChE Bylaws)
  • Reviews the section’s financial condition with the treasurer
  • Works with the Chair-Elect to help set goals and agenda for the following year
  • Acts as ex officio member of all committees except the Nominating Committee, unless otherwise designated by Executive Committee (per Article VI, Section 6 of the STS-AIChE Bylaws)
  • Ability to terminate the services of any committee or committee member with approval of the Executive Committee (per Article VI, Section 5 of the STS-AIChE Bylaws)

Chair-Elect

  • One year term, from January 1st through December 31st of calendar year
  • Lead meetings and fill in for the Chair as needed
  • Responsible over Program Chair, Arrangements, YP, and Regional Activities (e.g. RPTC) and Chair in key leadership duties if not otherwise assigned to other STS-AIChE Member (per the organizational chart)
  • Organizes volunteer opportunities with other local non-profits
  • Designs goals and agenda, arranges for speaker, obtains presentation gift and make dinner reservations for September to June events with assistance from other officers
  • Introduces speaker at dinner meetings from January through December
  • Has signature authority, along with Chair-Elect for the bank account and authority to contractually obligate the STS-AIChE within the limits prescribed by the Executive Committee (per Article IX, Section 1 of the STS-AIChE Bylaws)
  • Executes special projects as deemed necessary by the chair or other officers
  • Fills the role of Chair from June30-Dec31 if elected Chair is vacant. (per Article V, Section 4 of the STS-AIChE Bylaws)
  • At the term’s end, orients the new Chair-Elect

Process Technology Chair (Under Chair-Elect)

  • Organizes committee to plan symposium that will assist with the following tasks
  • Picks a date for Local Section symposium
  • Communicates with nearby Local Section(s) for co-sponsorship of Symposium
  • Prepares all marketing materials, include save-the-dates, flyers, blurbs for Local Section newsletter, applications, program description
  • Organizes venue, A/V needs of presenters, food, day-of programming guide, and all other logistics
  • Processes all registration information
  • Recruits, assists and recognizes all presenters
  • Coordinates with local Student Chapters to recruit participants and ensure applicable programming
  • Executes all symposium programming
  • Solicits evaluations from participants
  • Compiles evaluations and give recommendations for improvement to Local Section officers for the following year

Young Professional Chair (Under Chair-Elect)

  • Requests list from AIChE highlighting recent graduates and under 35 members in the local section.
  • Organizes social events for young professionals in the Local Section
  • Organizes continuing education events for young professionals in the Local Section
  • Reaches out to young professionals in local companies to solicit their involvement
  • Works with YPAB to involve young professionals in national activities
  • Attends New Horizons at Spring National Conference
  • Develops young professional leadership positions in the Local Section to help organize Local Section wide events

 

Program Chair (Under Chair-Elect)

  • In conjunction with Local Section officers, outline the programming schedule for the year
  • Forms committee to help with programming of all Local Section events
  • Arranges speakers for all agreed upon topics at meetings
  • Arranges food for all meetings, and collect food/admission costs from members
  • Coordinates start of year/end of year event
  • Updates online calendar of events as available
  • Replies to online inquiries about upcoming events
  •  Processes online registration for upcoming events
  • Incorporates AIChE webinars into programming calendar

Regional Activities (Under Chair-Elect)

  • Communicates with other science and engineering associations in the area to organize joint events
  • Communicates with other science and engineering associations in the area to organize joint plant tours, etc.

E-Week Chair (Under Chair-Elect, with regional activities)

  • Organizes events for local high school/grade school students that orients them to the field of chemical engineering
  • Works with local Student Chapter to organize chemical engineering themed events
  • Organizes participation in local community science/engineering event
  • Shares program with AIChE

Past Chair

  • One year term, immediately following Chair term, from January 1st through December 31st of calendar year
  • Chair the STS-AIChE Elections Nomination Committee and appoint at least two, non-committee members to serve on nomination committee (per Article VI, Section 2 of the STS-AIChE Bylaws)
  • Responsible for assisting and keeping track of the Tellers Committee, Auditor, Awards Committee, Institute Liason and Fellows Chair and Chair in key leadership duties if not otherwise assigned to other STS-AIChE Member (per the organizational chart)
  • Appoint volunteers to the Local Section leadership
  • Submits a Local Section Annual Report to AIChE for the previous year (per Article IV Section 5 of STS-AIChE Bylaws)
  • Fill the role of Chair from Jan 1-Jun 29 if elected Chair is vacant. (per Article V, Section 4 of the STS-AIChE Bylaws)
  • Provides advice to officers offering insights and comments about section activities and organizational practices

Secretary

  • Two year term starting Jan 1 of even numbered year through Dec 31st of odd numbered year
  • If Chair, Chair-Elect, and Past Chair are unavailable, preside at all meetings (per Article IV Section 2 of STS-AIChE Bylaws)
  • Keep the Executive Committee and section meeting minutes.  Accurately record discussions, motions and votes (per Article IV Section 3 of STS-AIChE Bylaws)
  • Distribute copies to the Executive Committee and have them approved, either as issued or amended, before the next meeting
  • Follow up on action items from previous meetings
  • Maintain the section files
  • Maintain tax exempt, legal and incorporation documents
  • Be familiar with the AIChE Constitution and Bylaws, as well as the section by laws
  • Work with the Executive Committee to prepare agendas for all section meetings
  • Correspond with AIChE on section business, including officer information changes, as they occur
  • Mail paper copies of the newsletter if applicable
  • At the term’s end, orient the new secretary, turning over all records and section materials

Historian (Not an active role currently)

  • Organizes a copy of all meeting minutes, flyers, newsletter and speaker handouts that are produced during the year
  • Takes photographs at all events
  • Preserves and organizes all files and documents from past years
  • Tracks any significant anniversary dates of members or Local Section events/historical occasions for recognition
  • Solicits historical information for Student Chapter(s) in area, including award winners

Treasurer

  • Two year term starting Jan 1 of odd numbered year through Dec 31st of even numbered year
  • Responsible over Financial Records and Accountant (per the organizational chart)
  • If Chair, Chair-Elect, and Secretary are unavailable, preside at all meetings (per Article IV Section 2 of STS-AIChE Bylaws)
  • Collect and disburse funds as authorized by the Executive Committee (per Article IV Section 4 of STS-AIChE Bylaws)
  • Works with AIChE to arrange Local Section dues accounting and remittance
  • Maintains copies and records of all transactions
  • Prepare a proposed annual budget with the Chair and Chair-Elect, no later than November of each year
  • Prepare an end of year financial summary, submit it to AIChE with the Local Section annual report
  • Prepare and submit the Return of Organization Exempt from Income Tax to the Internal Revenue Service for the fiscal years of the term of office served (per Article IV Section 4 of STS-AIChE Bylaws)
  • Has signature authority for the bank account
  • Report on requests to the Executive Committee including status of bank balances, dues collections, expenses relating to special projects, and any abnormal drain on funds
  • Updates signature card for Local Section bank account
  • At the term’s end, orient the new Treasurer, turning over all financial records and necessary account authorizations

Position 1 – Continuing Education

  • Two year term starting Jan 1 of odd numbered year through Dec 31st of even numbered year
  • Responsible for finding workshop speakers in the following categories: CAST, Environmental, Plant Operations, and Process Safety.  May delegate these categories to others (per the organizational chart)
  • Responsible for providing continuing education credits and/or keeping track of attendance

Professional Development Chair/ Continuing Education Chair

  • Surveys what continuing education sessions would be most useful to Local Section members
  • Schedules sessions in conjunction with Local Section meetings
  • Offers sessions as stand-alone seminars or professional development days
  • Attempts to run continuing education seminars on local university campuses to encourage student involvement
  • Offers PE review classes for those preparing for the exam
  • Encourages Local Section members to participate in webinars offered by AIChE

Facility Tour Coordinator

  • Communicates with facilities in the area to see which would be amenable to providing a tour to Local Section members
  • Organizes marketing and logistics of facility tour, including inclusion on the Local Section calendar, sign-ups and if necessary, transportation
  • Coordinates any meal arrangements with facility tour
  • Invites participation from local Student Chapter(s)
  • Sends thank-you letter after tour to facility organizer

Position 2 – Outreach

  • Two year term starting Jan 1 of even numbered year through Dec 31st of odd numbered year
  • Responsible for communicating with student chapters in STS region (UH, TX A&M, Rice, PV A&M), K-12 Programs, and Science Fair but may delegate (per the organizational chart)

Student Chapter Representative

  • Maintains ongoing relationship with local Student Chapter Advisors
  • Establishes communication with local Student Chapter President(s) each academic year
  • Communicates student needs to Local Section officers
  • Helps organize Ambassador/speaker visits for Student Chapter(s)
  • Organizes joint meetings between Local Section and Student Chapter throughout the year
  • Invites Student Chapters to attend Local Section meetings, with discounted dinner costs
  • Plans Local Section meeting on Student Chapter university campus to encourage student attendance
  • Arranges joint Local Section/Student Chapter plant tour
  • Arranges a joint meeting of the Local Section and Student Chapter boards to review leadership skills
  • Provides ongoing Local Section event updates to students and Student Chapters
  • Assist with student applications to any awards or scholarships available through the Local Section
  • Organize volunteer opportunities with local Student Chapter(s)
  • Hosts a student awards night

Student Awards/Scholarships Chair

  • Publicizes all awards/scholarships to Student Chapter(s)
  • Ensures funding is in place for current awards/scholarships
  • Seeks out sponsors for new awards/scholarships
  • Works with Student Chapter Advisor(s) to ascertain award/scholarship winners
  • Organizes joint meeting of Local Section and Student Chapter(s) for award presentation, including student work presentation
  • Summarizes results of Award night for Local Section newsletter/local media

K-12 Chair

  • Prepares hands-on/interactive presentation about the field of chemical engineering that can be used in grade/high schools
  • Communicates with representatives in local schools to arrange for visit/demonstrations
  • Communicates with local sections of the Girl Scouts/Boy Scouts/Brownies, etc. to arrange for meeting/demonstrations
  • Communicates with local Student Chapter(s) to involve them in meetings/demonstrations

Position 3 – Communications

  • Two year term starting Jan 1 of odd numbered year through Dec 31st of even numbered year
  • Responsible for Webmaster, Newsletter Editor, PR/Publicity, Advertising, and Government Relations, but may delegate (per the organizational chart)

Webmaster

  • Creates a Local Section webpage, with a focus of information on how to get involved, calendar and scheduling for the Local Section, continuing education and job opportunities and leadership recruitment
  • Maintains Local Section webpage in a timely matter, updating officer information, upcoming events and other calendar information as applicable
  • Research new links, social networks and applications that will help keep the website up-to-date
  • Monthly web posting of Local Section newsletter
  • Updates AIChE on any changes to the Local Section website address or information

Newsletter Editor     

  • Collects articles from Local Section officers and other volunteer leaders
  • Collects any information from AIChE that should be related to Local Section members
  • Compiles all information, as well as any relevant chemical engineering news, and compile a newsletter X times a year
  • Distributes newsletter through mail/email/webpage to Local Section members
  • Solicits ads from local companies for newsletter

PR Chair

  • Contacts local media about Local Section events of interest
  • Creates and distribute flyers and emails for upcoming events
  • Writes and distributes newsletter to Local Section membership
  • Sends updates to AIChE of successful programming

Advertising

  • Communicate with companies/etc interested in advertising on STS-AIChE website, newsletter, and at events
  • Maintain and update advertising pricing with the approval of the Executive Committee along with the annual budget
  • Work with Treasurer to collect/distribute funds associated with advertising in accordance with guidelines established with the Executive Committee

Government Liaison

  • Communicates with local government departments for speakers of interest to chemical engineers
  • Communicates with local politician’s’ offices for letter of support for AIChE and speaking engagements at meetings on areas of science and engineering

Position 4 – Human Resources

  • Two year term starting Jan 1 of even numbered year through Dec 31st of odd numbered year
  • Responsible for Membership, Company Relations, Minority Affaris, Professional Relations, but may delegate (per the organizational chart)
  • Organizes and holds two networking luncheons for members per month - first and third Fridays - with the goal to advance careers of those who attend.
  • Keeps membership statistics and issues PDH certificates.

Membership Chair

  • Manages sign up at meetings and provide a welcoming atmosphere for newcomers
  • Maintains member information, both from AIChE as well as by Local Section participation
  • Provides information to recruit new members through Local Section website, responding to all inquiries
  • Speaks at companies, organizations to recruit members
  • Meets with local company managers and executives to discuss how the involvement of their chemical engineers in the Local Section would benefit their company
  • Reaches out to university graduates and new hires who move to the area
  • Works with the Young Professional Group chair to involve young chemical engineers
  • Reaches out to members who have missed a number of meetings to encourage their involvement
  • Organizes membership drives to increase participation
  • Communicates with AIChE to receive updated lists of chemical engineers in the Local Section area who should be contacted for potential membership
  • Serves as a resource of knowledge of the benefits of membership in AIChE
  • Help involve new members to make them feel welcome at Local Section meetings

Industrial Liaison

  • Communicates with managers and executives in local companies to share upcoming Local Section events
  • Assesses on a yearly basis what continuing education or programming local managers and executives would find most useful for their employees to receive and share this information with Local Section officers

Employment Info Chair

  • Establishes contact with local company’s HR representatives to receive updates of chemical engineering job opportunities
  • Distributes employment opportunities to Local Section members
  • Encourages Local Section members to use AIChE’s CareerEngineer

 

Non-Voting Executive Committee Positions

Institute Liaison (Under Past Chair)

  • Communicates on a regular basis with AIChE for membership updates
  • Promotes national conference attendance to Local Section members
  • Promotes benefits offered from AIChE to Local Section members, including webinars and CareerEngineer
  • Completes Local Section annual report