Guidelines & Style Manuals

These manuals and guidelines were compiled to assist you in performing your role in AIChE Conferences. It is to everyone's advantage that the outstanding work and accomplishments of chemical engineers be brought to the attention of other scientists and engineers in a direct and informative way.

 
Presentation Record Format Guidelines
Presentation Record Sample
Style Manual for Authors and Speakers
 

 


Presentation Record Format Guidelines for AIChE Meetings

Initial setup: (for 8 1/2" x 11" paper) Please set-up your word processor to these initial settings. Your paper should follow these formatting styles:
 
Base font: 12 pt. Tahoma
Line Height: Auto
Line Spacing: Single
Margins:
Bottom: 1.2" (Do not page number)
All others: .75"
Tab settings: Every .5" (Additional tabs/indents may be set for tables or other items)
Justification: Full
 
Paper Title: Maximum of three lines for title.
 
Font size: 14 pt.
Attribute: Bold and All caps
Justification: Center
Position: Top Margin
Spacing: One blank line after last line of title
 
Author/Byline information: Please type author’s full name and affiliation, with city and state listed. Do not include street addresses, titles, departments, etc.
 
Font size: 12 pt.
Attribute: Italics and initial caps
Justification: Center
Spacing: Two blank lines after last author line
 
Bio information: Bios should be spaced two blank lines after byline.
 
Font size: 12 pt.
Attribute: Italicized and initial caps
Justification: Center
Heading: Biography
 
Headings:
 
Font size: 12 pt.
Attribute: Bold and initial caps
Justification: Center
Spacing: Double Space After
 
Subheadings:
 
Font size: 12 pt. (same as base font)
Attributes: Bold, italic, initial caps
Justification: Left
Spacing: One line before all new subheads. Begin paragraph directly below each new subhead.
 
Body or paragraphs:
 
Indent the first line of each new paragraph. Please do not use spaces or hanging indents. Use the Tab key to indent (.5 in.) each new paragraph. Use full justification, letting the text wrap – no hard returns except when starting a new paragraph. Use the base font already indicated (12 pt.). Do not double space between paragraphs. However, double space before starting a new heading or subhead.
 
Page numbering:
 
Our printer will apply the page numbers. Please DO NOT number the pages in your document.
 
Tables:
 
Identify each table with a bold numeric reference and center it at the top of your table. (i.e. Table 1.)
 
Graphics or photos:
 
Include a centered caption for the graphic or photo and place it at the bottom of the graphic. Avoid color graphics or graphics with dark backgrounds (no contrast) as they do not reproduce well when printed.
 
References:
 
Use references as a heading name, with your listing that follows in the base font size (12 pt.) Number each reference consecutively (1,2,3… etc.) and single space between each reference. Indent after each reference number. Do not use endnotes. Refer to the example below:
 
1. Smith, Robert J. and Nancy A. Jones (1991), “Writing a Better Paper,” Association News, June, pp. 67-75.
2. Zales, David L. (1998) “Presenting a Technical Paper,” in The Association Conference, Arthur Jones and T.A. Johnson, ed. New York, N.Y., Knowledge Press.
 

 

How To Create A “Publication-Ready” Paper For AIChE Meeting Proceedings

Dr. Great Paper, Omnipress, Madison, WI
 

Introduction

Congratulations on being selected to participate in one of AIChE’s National Meetings.  Your important paper will be published along with others to form a comprehensive and consistent body of knowledge.  These written instructions serve as a representative sample of how your finished paper should look when printed on your home or office printer.
 
Omnipress will be working directly from your supplied file.  Your ability to follow these general guidelines will result in a more professional-looking finished paper in the final book.  This file will be used for the CD-ROM publication.  You may upload MS-Word, PowerPoint or PDF files.  Creating a PDF with your fonts fully embedded (please verify your distiller settings) will ensure that your papers text will not change or reflow.
 

Formatting Instructions

You may use this example paper as your primary reference in completing your paper.  Your assistance in helping follow the styles and guidelines outlined for the following parts of your paper will help your association publish a more “professional looking” book in the most cost-effective and timely manner possible.
 

Your Paper’s Title

Begin your title at the top margin of your paper and type no more than three lines, centering each line.  The paper’s title should match the session title as published by AIChE.  Allow one blank line space under the last line of your title.  Begin with first name, middle initial, last name, name of firm/organization/institution, city and state abbreviation and country. Do NOT include street address, zip codes, additional titles, degrees, departments, etc.
 

Author/Byline Information

Two blank lines should follow the last author line before your first heading.
 

Headings

Headings (such as “Introduction” and “Formatting Instructions” on the previous page) should be centered in the column.  One blank line should follow before and after each new heading in your paper.  Your first heading (i.e., “Abstract” or “Introduction”) should follow these same guidelines.
 

Subheads

Subheads should be positioned flush left to the column.  One blank line should precede each new subhead.  Begin the new paragraph directly below each subhead. 
 

Body or Paragraphs

Indent the first line of each new paragraph (.5").  Use full justification, letting the text wrap—no hard returns except when starting a new paragraph.  Use the base font already indicated (12pt.).  Do NOT double space between paragraphs. However, double space before starting a new heading or subhead.
 

Footnotes

Please use numbers (1, 2, 3, ...etc.) for footnotes.  Use a 10pt. font.  The footnote should appear on the same page it was referenced on.
 

Page Numbering

Omnipress will determine your final page numbers, and we will place them on your paper originals. Please do NOT put in page numbers. 
 

Tables

Identify each table with a bold numeric reference and center it at the top of your table (i.e., Table 1). 
 
Table 1.  Example of a Sample Table and the Table Caption
Sample Description X Y Z
Sample Test I 1 2 3
Sample Test 2 6 2 2
Total  7 4 5
 

Graphics or Photos

Include a centered caption for the graphic or photo and place it at the bottom of the graphic.
 

Other Reminders Pertaining to Graphics

 
Avoid graphics with dark backgrounds as they do not reproduce well.
Avoid color graphics as they do not usually reproduce well.
 

References

Use “References” as a heading name, with your listing that follows in the base font size (12pt.). Number each reference consecutively (1, 2, 3, . . . etc.) and single space between each reference.  Indent after each reference number.  Do NOT use end notes.  Refer to the example below.
 
  1. Smith, Robert J. and Nancy A. Jones (1991), “Writing a Better Paper,” Association News, June, pp. 67-75.
  2. Speaker, David L. (1988), “Presenting a Technical Paper,” in The Association Conference, Arthur  Jones and T.A. Johnson, ed. New York, NY, Knowledge Press.
 

Sending Your Material

When you are finished with your paper, please upload your paper to the AIChE upload site.
 
These written instructions serve as a representative sample of how your finished paper should look when printed on your home or office printer.